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Privacy Policy

Winterson Ceremonies is committed to protecting your privacy and ensuring that your personal information is handled responsibly and transparently. This Privacy Policy explains what information we collect, how it is used, and the steps we take to safeguard it.

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1. Information We Collect

We may collect the following types of personal information:

Personal Details

  • Name(s)

  • Contact information (email, phone number, address)

  • Ceremony details (date, time, venue)

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Ceremony‑Related Information

  • Personal stories, preferences, and content required to create your ceremony

  • Names of family members, participants, or contributors

  • Any documents or materials you choose to share

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Website Data

  • Basic analytics such as page views, browser type, and device information

  • Cookies (where applicable) to improve website functionality

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2. How We Use Your Information

Your information is used solely for the purpose of delivering celebrant services, including:

  • Communicating with you about your ceremony

  • Preparing and personalising your ceremony script

  • Managing bookings, payments, and administration

  • Providing updates or responding to enquiries

  • Improving website performance and user experience

We do not sell, rent, or share your personal information with third parties for marketing purposes.

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3. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Contractual necessity: to prepare and deliver your ceremony

  • Legitimate interests: to manage business operations and improve services

  • Consent: for optional uses such as sharing photos or testimonials

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4. Data Storage & Security

We take appropriate technical and organisational measures to protect your information from loss, misuse, or unauthorised access. This includes secure storage systems, password protection, and limited access to personal data.

Information is retained only for as long as necessary to fulfil the purpose for which it was collected, or as required by law.

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5. Sharing Your Information

Your information may be shared only when necessary, such as:

  • With venues or suppliers involved in your ceremony (with your consent)

  • With legal authorities if required by law

  • With service providers who support business operations (e.g., email or website hosting), all of whom are required to protect your data

We do not share personal information for commercial gain.

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6. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request corrections to inaccurate information

  • Request deletion of your data (where legally permissible)

  • Withdraw consent for optional uses

  • Object to certain types of processing

  • Request a copy of your data in a portable format

To exercise any of these rights, please contact us using the details below.

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7. Cookies

Our website may use cookies to enhance user experience and analyse website performance. You can adjust your browser settings to refuse cookies if you prefer.

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8. External Links

Our website may contain links to third‑party websites. We are not responsible for the privacy practices or content of external sites.

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9. Updates to This Policy

This Privacy Policy may be updated periodically to reflect changes in services, legal requirements, or data protection practices. The latest version will always be available on our website.

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10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

[Insert your email address or contact form link]

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